Acelity Careers

Associate Event Program Manager

San Antonio, United States of America

Job Description

The Associate Event Program Manager is responsible for all aspects of planning, coordinating, communicating and executing internal meetings and events for KCI. This position requires a highly organized, detail oriented, flexible individual and have the ability to thrive in a fast-paced environment and handle multiple projects with tight deadlines. In addition to sound and proven technical capabilities, the role requires strong and mature interpersonal skills at all levels requiring a significant amount of collaboration throughout all levels of the organization.

Principle Responsibilities: (essential job duties and responsibilities)

  • Responsible for organizing and managing a wide range of events, including sales training, executive events, annual general meetings, and large staff meetings.
  • Research venues, prepare Requests for Proposals and conduct site inspections, negotiate contracts, and prepare bid comparisons.
  • Manage vendors and communications with all outside contacts, facilities, and partnerships
  • Determine and arrange multiple concurrent program specifications including but not limited to attendee travel and lodging, function space needs and set up, meal selections, audio-visual needs, on-site and offsite events, ground transportation.
  • Develop attendee communications: create event sites, registration confirmations, event reminder and final logistics.
  • Manage program budget and final reconciliation.
  • Travel for onsite program operation to include oversight of final program details (program materials and venue preparation), and direct program execution.
  • Collaborate with team members, business partners and vendors to ensure all program needs are met, meet to discuss event details and ensure alignment, address and resolve unplanned factors in a timely manner.
  • Keep current on trends and changes in the industry to improve the effectiveness as a Meeting Planner and the overall success of all meetings and events.
  • Manage confidential and non-routine information with absolute confidentiality.
  • Additional responsibilities as needed to ensure fulfilment of business needs.

Skills and Experiences:

  • Experience with contract review, negotiation and execution
  • Strong customer service skills
  • Demonstrated ability to interact with senior level and C-Suite clients.
  • Highest degree of integrity, professionalism, diplomacy and discretion
  • Must have excellent oral and written communication skills to communicate effectively internally and externally when completing assignments
  • Excellent organization and project management skills
  • Experience with event registration platforms such as Cvent or similar.
  • Ability to multi task efficiently and effectively and meet tight deadlines
  • Ability to handle confidential information in a professional manner
  • Must be a team player as well as a self-starter with excellent anticipation and prioritization skills

Minimum Qualifications:

  • Minimum of 5 years of corporate event planning experience
  • Minimum of 2 years of executive handling experience

Preferred Qualifications:

  • Certified Meeting Professional (CMP) designation desired
  • Experience in a corporate planning role preferred


  • Bachelor’s Degree preferred, however industry education is acceptable
The information listed above is not a comprehensive list of all duties/responsibilities performed. This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice. Any physical and mental requirements described in this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EOE AA M/F/Vet/Disability: Acelity L.P. Inc. and its subsidiaries are an equal opportunity and affirmative action employer and give consideration for employment to qualified applicants without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, disability, veteran status, or genetic information or any other legally protected characteristic. If you'd like more information about your EEO rights as an applicant under the law, please click here: VEVRAA Federal Contractor