Acelity Careers

Regional Admin Coordinator

San Antonio, United States of America
Corporate Services

Job Description

Job Description Summary

SUMMARY: The Regional Account Coordinator role is responsible for working with  AWD management to ensure the operating/administrative objectives of the regions are met, including:
• Administrative support functions for AWD
• Coordinating work of other administrative personnel
• The RAC position will report directly to the Vice President, AWD

AWD VP/DM  support
• Reports – excel and database acumen
• Track Sales pipeline for the region
• Region Expense budget reporting
• Pull and format reports from various corporate systems
• Work with Commercial Ops to create new reports as assigned
• Calendar and Meeting management
• Proactive and anticipating deadlines
• Manage calendar appointments for AWD VP/DM
• Prep AWD VP/DM  for upcoming meetings – format / print PPTs, create binders, etc.
• T & E – relationships with key contacts within those departments
• AWD VP/DM  Travel and Expense support
• Support AWD VP/DM travel
• Ensure region is staying within company policy on T&E
• Communication
• Manage phone calls on behalf of AWD VP/DM  and be liaison for solicitors, etc.
• Create memos or other forms of communication to region based on direction of AWD VP/DM
• Manage incoming mail for AWD VP/DM
Region support
• Personnel
• Open new position requisitions
• On-boarding – complete paperwork, equipment, work with sales training for training details, work with HR to complete total on-boarding process for new employee
• Be the first layer of info on the Acelity business process
• Manage employee separation – paperwork, return of equipment
• Remind region of APP and other deadlines
• Region office requirements
• Order office supplies
• Maintaining documentation – all paperwork (electronic and otherwise)
• Special supply ordering
• Models, business cards, projectors, literature
• Maintenance of a list of supplies
• System support
• High level understanding of Genesis, Hero, PM10, etc.
• Hourly employee KABA maintenance for the field
• Workday – assist in Annual Performance Plan tracking,
• Maintain tracking of DMs/reps on steps completed, etc
• SFDC knowledge and ability to provide limited support to the team
Meetings and Programs
• Approval management – paperwork and follow up
• Ensure field has submitted all proper document for dinner programs
• Ensure compliance and policy are being adhered to
• Coordinate w/ Meeting Planning team when necessary
• Track region events, etc
• Work with Events Planning for convention/show support
• Provide some meeting management (i.e. ensuring all needs are being met for meeting and working with other teams to ensure meeting runs smooth)
Customer Interface
• KOL contact maintenance
• Compliance knowledge
• AWD VP/DM  direct customer contacts
• Work with Advantage Center when necessary for customer first issues

Financial Responsibilities
• Obtain approvals where necessary
• Manage petty cash for AWD VP/DM
• Manage subscriptions for AWD VP/DM
• Assist in forecasting for region budget
• Work in MPC to manage region budget
• Ensure region is within policy on all financial request, etc.

• High School Diploma or equivalent
• At least 5 years administrative support experience, including supporting executive staff
• Experience with Microsoft Office applications including: Word, Excel, PowerPoint, Visio, Access, & Outlook

• Proactive and participative
• Experience providing administrative support
• Experience in pulling reports and managing information in databases and excel
• Experience in assisting in daily administration of details and special projects
• Experience in maintaining files and employees paperwork
• Demonstrated presentation and communication skills
• Demonstrated organizational and problem solving skills
• Ability to maintain confidentiality and discretion in business relationships and exercise sound business judgment
• Ability to deal with all employees and external business contacts while conveying a positive, service oriented attitude

The information listed above is not a comprehensive list of all duties/responsibilities performed.
This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

The information listed above is not a comprehensive list of all duties/responsibilities performed. This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice. Any physical and mental requirements described in this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EOE AA M/F/Vet/Disability: Acelity L.P. Inc. and its subsidiaries are an equal opportunity and affirmative action employer and give consideration for employment to qualified applicants without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, disability, veteran status, or genetic information or any other legally protected characteristic. If you'd like more information about your EEO rights as an applicant under the law, please click here: VEVRAA Federal Contractor